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Executive Assistant

Location : Colonial Heights, VA
Job Type : Direct
Hours : Full Time
Travel : No
Relocation : No
Job Industry : Retail

Job Description :
 

Job Responsibilities



  • Reports directly to new CEO.

  • Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.

  • Answering and directing calls to appropriate executives and parties, taking messages.

  • Overseeing administrative policies within an organization and within the office; recommending changes as appropriate.

  • Opening, sorting, and distributing correspondence, including email, faxes, and snail mail.

  • Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.

  • Communicate with Board of Directors.

  • Prepare reports and presentations, and collect and analyze information.

  • Develop and utilize historical information; ability to retrieve appropriate historical information as necessary. Record meeting discussions and provide minutes if appropriate.

  • Draft letters and correspondence.

  • Maintain inventory and office supplies, and manage receptionist, mail services, and cleaning services. Anticipate office needs; evaluate new office products; place and expedite orders when necessary.

  • Coordinate finances and assist with budget preparation.

  • Prepare checks for signature and review.

  • Provide clerical and general office support to other departments if necessary.

  • Prepare and develop a records management system; maintain and recommend changes to records system when appropriate.

  • Interact with customers when appropriate and problem solve. Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for attention.


 


Required Qualifications :
 

Key Qualifications, Skills, and Abilities



  • Bachelor’s degree required.

  • 7-10 years administrative experience.

  • Experience managing calendars and booking travel.

  • Advanced MS Office experience. Proficient in MS Word, Excel, Outlook, Power point.

  • Excellent written and oral communication skills.

  • Demonstrated problem solving abilities and independent judgment.

  • Effective time management and organizational skills.

  • Ability to handle highly sensitive and confidential information.


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ProspectBlue
1650 Willow Lawn Drive
Suite 300
Richmond, VA 23230

(804) 282-1289
info@prospectblue.com

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An Affiliate of
ProspectBlue Ventures

company

ProspectBlue
1650 Willow Lawn Drive
Richmond, VA 23230

Suite 300

(804) 282-1029
info@prospectblue.com

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An Affiliate of
ProspectBlue Ventures